Privacy Policy

Privacy Policy

At the Pacific Dental Conference (PDC), we are committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and safeguard your personal information and explains your rights related to that data.

1. Information We Collect

We collect and process personal information related to your engagement with the Pacific Dental Conference, including:

1.1. Registration Information
Details you provide when registering for the Pacific Dental Conference or DTABC Annual Conference via our official registration partner, Conexsys. Conexsys handles personal data in accordance with its own privacy and security practices.

1.2. Speaker Submissions
Information submitted through Sessionboard when applying to present at PDC events, including the So You Think You Can Speak? series. Sessionboard has its own data protection measures in place.

1.3. Newsletter Subscriptions
Contact details you provide when subscribing to our newsletter, managed through Brevo (formerly Sendinblue). You can update your preferences or unsubscribe at any time through Brevo’s tools.

1.4. Ticket and Event Purchases
Information provided when purchasing tickets to events such as the Annual Toothfairy Gala & BC Dental Association Awards, either through our website or via the BC Dental Association (www.bcdental.org).

1.5. Exhibit Booth Purchases
Exhibitor and booth-related data collected through Map Your Show, our designated platform for exhibit booth sales and services. Map Your Show adheres to its own privacy standards.

2. How We Store and Protect Your Personal Data

We are committed to safeguarding your information and employ appropriate security measures:

• Data is securely stored on our servers and/or on the systems of our trusted third-party service providers (e.g., Conexsys, Sessionboard, Map Your Show, Brevo).

• If you create a password for access to specific features, it is your responsibility to maintain its confidentiality. We recommend using strong, unique passwords.

• Although we take extensive precautions, no method of online transmission is 100% secure. Any information you provide is transmitted at your own risk.

3. How We Use Your Information

Your personal data is used for the following purposes:

3.1. To register you for events and manage your participation, including communication of event logistics, access credentials, and updates (via Conexsys).
3.2. To process and evaluate speaker submissions (Sessionboard).
3.3. To send you newsletters and event updates (Brevo), which you can opt out of at any time.
3.4. To facilitate purchases and communications with exhibitors or sponsors you engage with (Map Your Show).
3.5. To improve your overall experience at our conferences.

4. Third-Party Services and External Links

Our website and systems may include links to or integrations with third-party platforms:

• Conexsys – for attendee registration

• Sessionboard – for speaker submissions

• Map Your Show – for exhibitor booth purchases and management

• Brevo – for newsletter distribution

These platforms have their own privacy policies and operate independently. We encourage you to review their respective privacy terms before submitting any personal information. We are not responsible for the privacy practices of these external services.

5. Your Rights and Contact Information

You have the right to:

• Access, correct, or delete your personal information

• Unsubscribe from marketing communications

• Withdraw consent where applicable

• Request information about how your data is being used and stored

For privacy-related questions or requests, please contact:

Email: info@pdconf.com

We value your privacy and are committed to addressing your concerns transparently and in a timely manner.